Activity Manager

[ENG]

CONTEXT

The Medecins du Monde MdM International Network has been operating in Ukraine since 2014, working to support health authorities in improving access to healthcare, with a particular focus comprehensive Primary Health Care (PHC), Sexual and Reproductive Health (SRH) and Mental Health and Psychosocial support (MHPSS) services. 

Since February 2022, MdM-France has established a country office and base in Mykolaiv. The programme focuses on supporting locally based organisations delivering essential health services to population facing significant barriers to health care in Mykolaiv and Kherson Oblasts. The mission is planning to open a base and implement activities in Sumy oblast. 

MAIN RESPONSIBILITIES:

 To plan, implement, monitor and adapt MdM-F programme activities in Sumy oblast, directly and through partners, in line with the project’s logical framework and MdM-F guidelines, in order to improve access to quality health care for the affected population. 

WORKING RELATIONSHIPS: 

Line Manager : Program Coordinator 

Technical Manager : Medical Coordinator 

ROLE & RESPONSIBLITIES: 

 Supervision, management, and monitoring process of health activities/services: 

•  Lead of team of two MdM France programme in Sumy oblast, ensuring effective  planing, implementation, supervision and monitoring of  health activities in the area of intervention, and in other areas at request. 

• Ensure that all activities of the project directly led by MdM-F meet the MdM-F standards, protocols and guidelines. 

• Contributes to the development of the intervention strategy and propose adjustments to activities as needed to maximise public health intervention impact   

• Provide regular inputs and propose any revision or update of activities when relevant with public health benefit or efficiency. 

• Develop   operational action plans, monitor implementation progress and  track all programme indicators and results across intervention areas 

• Contribute to the preparation and implementation of needs assessments, surveys and field data collection, in line with MdM France's intervention strategy 

• Participate in defining activities, identifying prioritisant planning the ressources required for effective implementation.  

• Identify, request and follow-up on the availability and allocation of materials, equipment and consumables required ed for activities (including  to partners). 

• Monitor the activity budgets, propose adjustments and flag any deviations,financial risks or anticipated ressource gap 

• Prepare regular activity reports and contribute to project proposals, donor reports, monitoring, evaluation , lessons learned and other programme documents  

Partner management and network  

• Represent MdM-F with local authorities, partners, clusters and local coordination platforms as delegated by the Programme Coordinator.  

• Contribute to the identification, assessment and development of partnership with local organisation and service providers in line with MdM intervention strategy. 

• Support the monitoring of partners’ activities, through regular  monthly coordination meetings, field visits,  technical guidance and review of activity report.   

• Promotes effective technical cooperation, coordination and information sharing with operational partners to ensure complementarity, quality, and continuity of services 

• Map available health and protection services in the area of intervention and establish and regularly update referral pathways  with partners and service providers.(including for MHPSS, GBV and specialised care) 

• Facilitate internal and external information sharing on programme activities  

• Contribute to advocacy initiative as per guidance and in coordination with Programme Coordinator  

 Monitoring and Evaluation 

• Ensure correct and complete data collection for all activities  

• Compile data and monitor data entry on the Monitool  

• Support data analysis  

• Contribute to evaluation of the projects and impact studies, etc. 

• Participates to the monitoring of the epidemiological and security contexts 

Support the implementation of accessible community feedback and complaint mechanisms  (FCRM) and ensure appropriate follow-up  in close coordination with  the MEAL Manager 

 Reporting: 

• Share relevant contextual development, demographic information and analysis with General Coordinator and Program Coordinator. 

• Prepare and submit regular activity updates and reports to the coordination team as required  

• Document  staff meeting minutes with relevant  Coordinators. 

• Promptly report any security related incidents, threats or concerns to the General Coordinator 

 Base Management:   

• Demonstrate flexibility and adaptability in supporting the overall management and day-to-day functioning of the base, recognising its small team structure and evolving operational needs. 

• Identify and communicate operational, logistical and administrative needs to the relevant support departments 

SKILLS REQUIRED: 

• Training & Experience 

• University degree (bachelor level or equivalent) 3 to 4 years of higher education in medicine, nursing, public health and in project /programme management

• Medical or paramedical background with demonstrated knowledge of public health approaches

• 3 years experience in in humanitarian health project implementation or management in emergency and conflict settings

• Experience in managing or supporting field level operations , including coordination with logistics, HR and other support functions

• Technical skills 

• Demonstrated experience in assessing community health needs, identifying challenges to healthcare access and supporting the delivery of appropriate health interventions

• Good understanding Ukraine healthcare system, including PHC services, referral mechanisms

• Ability to analyze health context, identify priority health needs, interpret epidemiological and program data

• Good uderstand the project cycle management, including assessment, planning, implementation, monitoring and evaluation

• Ability to plan and quantify health activities, and monitor a budget

• Ability to plan, define integrated needs, evaluate the impact of actions, adjust them accordingly, and adapt operational activities to the constraints

• Ability to contribute to projects proposals, donor reports, activity reports and other technical documentation

• Languages 

• Fluent in Ukrainian and English (C2) both spoken and written

• Soft Skills  

• Strong communication, representation and negociation skills, with the ability to engage effectively with local authorities, health care providers and other humanitarian actors

• Understanding of humanitarian principles, accountability to affected populations, protection mainstreaming and relevant quality standards

• Management and leadership

• Previous experience in a managerial position, supervising staff, coordinating small teams and providing technical and operational guidance

• Strong decision-making and problem-solving skills with the ability to exercise sound judgement and take initiative within line manager delegated responsibilities

• Demonstrated ability to work cooperatively with colleagues at all level including programme, support and coordination teams

• Ability to work autonomously while maintaining effective communication

• Motivation

• Strong commitment to humanitarian principles, medical ethics and equitable access to healthcare

• Demonstrates initiative, self motivation accountability, enthusiasm and the ability to work autonomously with limited supervision

• Results-oriented, with a commitment to improving programme quality and responding to community health needs

• Team-building

• Demonstrate Empathy, active listening and respect for colleagues, partners and all stakeholders

• Willingness to support colleagues and contribute to broader operational responsibilities when needed

• Strong interpersonal, communication and conflict resolution skills, including the ability to maintain constructive professional relationships in challenging environment

• Ability to foster team work

• Ability to work effectively with remote line management, including regular reporting to a coordination team based in another oblast

• Adaptability

• Strong organisation skills with the ability to work with tight deadlines and excellent sense of planning activities and priorities

• Demonstrate diplomacy, sound judgement, and ability to mediate conflict in stressful conditions

• Solution oriented with ability to anticipate challenges

• Ability to cope with uncertainty and changing security conditions and frequent adjustments to operational priorities

• Demonstrates flexibility and resilience

EMPLOYMENT CONDITIONS: 

• Contract Type: Fixed term contract 

• Duration: 6 months (possibility for extension)  

• Starting date: 15-th Nov 2026 

• Job Schedule: Full time   

• Location: Sumy (Oblast – city to be determined when opening) 

• Employment: Activity Manger - category 7